Our process | answering some FAQ's | Testimonials from our clients | Soiréesmith by the numbers | what exactly makes a SoiréeSmith client
From there, you will receive additional information based on the service you are interested in, and we will setup your initial consultation
Once the signed contract and retainer payment received, you're officially a client — welcome!
You'll receive some initial homework to complete before planning can commence. This includes: an onboarding questionnaire, a completed guestlist and defining the spending parameters and scope of the project.
Prior to our complimentary consultation we ask you to complete a brief questionnaire to optimize our conversation.
In this call, both of us are looking to make sure we are a good fit to work together. We take on only a handful of events each calendar year to ensure a consistent and quality experience, so we truly value getting everyone who is involved in the decision-making process on this call to ensure we’ll work well together. Clients who we proceed with will receive an agreement outlining the services we’ve discussed and our policies and procedures.
The planning phase commences once we have reviewed your completed onboarding documents. We have our first meeting to provide you our planning roadmap including a realistic spending analysis as to what to expect to spend in each category of the wedding budget, as well as share a timeline for when things will be completed by us or due by you. From there, your core vendor team will be established and we will lead the negotiations to ensure your interests and investment are protected within your contract.
The design phase builds on all we learned about you in the onboarding and planning phase and ensures that everything tangible (from stationery, to decor, furnishings and lighting) about your event has a cohesive look and feel and is unique to you. Clients receive a full presentation of design details and you approve the overall concept before moving into production.
Once the design is approved by you the production phase begins — which is solely on us. Everything about the scope of executing the design is handled and confirmed: reserving rentals, confirming delivery, load-in, and installation required to produce your event is completed. We work with your venue and the creative team of vendors to ensure everything is produced to plan.
For our full planning clients, this is in expansion to the production and logistics schedules but includes thoughtfully designed timelines grounded in how you want the day to feel for you and your guests. Yes, there are multiple: a master, plus versions for each vendor and a family/bridal party copy. Our clients walk into their event weekend with confidence knowing our cheery and professional team has everything in hand.
* these phases are specific to our full service clients, or our event management management and execution clients who've contracted the planning or design/production schedules.
Answers to our most commonly asked questions:
As we take a limited number of weddings each year, we are not able to hold a date after our initial consultation. The only way to secure a date is with a signed contract and paid retainer.
We offer event management and execution services. While similar in some ways to a month-of service offering of other planners in the industry, we truly feel these terms do not accurately describe what services you are receiving. Setting limitations to only working together for one month simply will not get you the best service, protect your investment, or result in the best day for you and your guests.
Learn more about our event management and execution services here.
We do offer two very defined roles of our planning and our design services that you may add-on to our experience of working together. Please note that when booking all three: planning, design, event management and execution — this is our full planning experience. Learn more about our full planning services here.
This depends on the level of service you’re booking.
Full service planning starts as far our as 2 years prior to the wedding. Event management and execution has limitations. As we only take a select number of weddings each year to ensure our quality and consistency of service, we begin booking weddings for these clients at a maximum of 9 months in advance.
While our specialty is private homes and country clubs, we do occasionally leave the North Shore when the right project comes along!
From milestone birthday celebrations to intimate parties in your home,
we firmly believe you should CELEBRATE EVERYTHING.