This is the SoiréeSmith experience, but it’s not our show.
We are honoured by the relationships we build with our clients, who seek us out for our ability to plan and design one-of-a-kind events.
As event designers and planners, we consider all five senses when planning your your event.
You can rely on our use of technology, well balanced team, and thoughtful process to save you hundreds of hours, making even the most exquisite of events a stress-free experience. We are here to guide you through all the decisions, from idea – to concept – to reality.
at SoiréeSmith...
We take your wants and needs,
add your personality, story, and style;
combined with our experience and process,
enables us to create an event that is uniquely yours.
The Full Planning Service
An efficient 4-phase system designed to create
an event fully centered around our clients.
We’re here to guide you through all the planning
so you can take all the credit from your guests.
We get off to the races with some specific homework and meetings to allow us to get to know you (what makes you tick, where you like to travel, dine, shop… and your story). You define the financial scope of your event and provide us the guest list… and we get to work and present you a realistic spending plan and overall design inspiration.
This experience builds on all we learned about you in the planning phase and ensures that everything tangible has a cohesive look and feel and is unique to you. We conduct a full presentation including a full document of design details and you approve the overall concept.
This phase commences once the design has been approved. This is the logistics time for us. We confirm inventory, create schedules and ensure everything will flow smoothly between the creative team the week of your event.
It’s finally time to party! The management and execution portion of the planning process is the culmination of all our work to date. Creation of master, vendor partner and family timelines are created and our team choreographs runs the show so you become guests!
1. the planning phase
2. The design phase
3. the production phase
4. event management & execution
Inquire about your date availability here
From there, you will receive additional information based on the service you are interested in, and we will setup your initial consultation
Our Process
01
Client onboarding
Once the signed contract and retainer payment received,
you're officially a client — welcome!
You'll receive some initial homework to complete before planning can commence. This includes: an onboarding questionnaire, a completed guestlist and defining the spending parameters and scope of the project.
03
INitial consultation
Prior to our complimentary consultation we ask you to complete a brief questionnaire to optimize our conversation.
In this call, both of us are looking to make sure we are a good fit to work together. We take on only a handful of events each calendar year to ensure a consistent and quality experience, so we truly value getting everyone who is involved in the decision-making process on this call to ensure we’ll work well together. Clients who we proceed with will receive an agreement outlining the services we’ve discussed and our policies and procedures.
02
planning begins
The planning phase commences once we have reviewed your completed onboarding documents. We have our first meeting to provide you our planning roadmap including a realistic spending analysis as to what to expect to spend in each category of the wedding budget, as well as share a timeline for when things will be completed by us or due by you. From there, your core vendor team will be established and we will lead the negotiations to ensure your interests and investment are protected within your contract.
04
design phase
The design phase builds on all we learned about you in the onboarding and planning phase and ensures that everything tangible (from stationery, to decor, furnishings and lighting) about your event has a cohesive look and feel and is unique to you. Clients receive a full presentation of design details and you approve the overall concept before moving into production.
05
production commences
Once the design is approved by you the production phase begins — which is solely on us. Everything about the scope of executing the design is handled and confirmed: reserving rentals, confirming delivery, load-in, and installation required to produce your event is completed. We work with your venue and the creative team of vendors to ensure everything is produced to plan.
06
management & execution phase
For our full planning clients, this is in expansion to the production and logistics schedules but includes thoughtfully designed timelines grounded in how you want the day to feel for you and your guests. Yes, there are multiple: a master, plus versions for each vendor and a family/bridal party copy. Our clients walk into their event weekend with confidence knowing our cheery and professional team has everything in hand.
07
“Andrea kept us on track with wedding planning, helped us with details we hadn't even thought of, and kept our whole wedding day in order so we could enjoy it.”
Molly & Matt
01
testimonials
“I can confidently say it wouldn't be possible
without you”
Clare & Chris
02
“Our friends and our family have not stopped raving about the wonderful job you did to make the entire day more amazing than we could have ever imagined”
Monica & David
03
